Job Description
We are looking for a reliable Project Assistant to perform administrative and clerical tasks. Duties of the Project Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. Ultimately, a successful Project Assistant should ensure the efficient and smooth day-to-day operation of our office.
Responsibilities
- Answer and direct phone calls
- Organize and schedule appointments
- Plan meetings and take detailed minutes
- Write and distribute email, correspondence memos, letters, faxes and forms
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system
- Update and maintain office policies and procedures
- Order office supplies and research new deals and suppliers
- Maintain contact lists
- Provide general support to visitors
- Act as the point of contact for internal & external clients & provide them with information relevant to their requests (e.g. tickets, invoices, memos)
- Liaise with other departments to ensure all requests are handled appropriately
- Submit & monitor compliance with internal & external deadlines
- Perform other duties as assigned.
Skills & Qualifications
- Proven experience as a Project Assistant or similar role (1-2 years preferred)
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers and fax machines
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem solving skills with an ability to multi-task
Job Types: Full-time, Part-time
Pay: $84,000.00 - $122,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Flexible schedule
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- Choose your own hours
- Monday to Friday
Supplemental pay types:
- Bonus pay
- Commission pay
- Signing bonus
Experience:
- Customer service: 1 year (Preferred)
Work Location: Remote
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