In this role, you will:
- Work with the Procurement Team to resolve matching exceptions between purchase orders and invoices, to ensure the timely and accurate processing of invoices.
- Work with the Requisitioners to resolve outstanding purchase order invoice issues.
- Monitor the accounts payable related mailboxes (high volume over 5,000) and respond both internally to stakeholders and externally to suppliers ensuring timely and quality customer service relations.
- Reconcile the invoices received in the accounts payable inbox to Workday, ensuring that the automated interface has captured invoices in a complete fashion.
- Audit all assigned invoices and ensure that all data is accurate before submitting for review in Workday. If data is missing from an invoice, determine the best course of action in obtaining the requisite information in a timely and accurate fashion.
- Audit for issues in the coding of invoices (which includes spend categories) that impact the accurate creation of 1099s.
- Assist with the fiscal year-end cut-off documentation for invoice review, ensuring that all invoices are assigned to the correct fiscal period in Workday.
- Assist with the audit of the weekly Duplicate report to catch duplicate invoices which requires an understanding of both the system and overall process.
- Work with other Accounts Payable team members to better distribute work between the team members within segregation of duty constraints and by proactively communicating with management on trends/ activity /challenges daily for assigned areas.
Qualifications needed for the role
- Associates degree in Accounting preferred or higher.
- 4+ years experience in Accounts Payable preferred.
- Experience with Workday ERP preferred, Ascend a plus.
- Strong verbal and written communication, problem solving and analytical skills required.
- Ability to work independently and to adapt to a fast-changing environment.
- Must have attention to detail with an eye for accuracy.
- Creative, self-disciplined and capable of identifying and completing critical tasks independently and with a sense of urgency.
Preferred skills for the role
- Working knowledge of accounting concepts (debits and credits).
- Experience processing invoices and matching exceptions with purchase orders.
- Substantive experience with customer service for Accounts Payable and a high-level understanding of the importance of controls and segregation of duties within the disbursements process.
- Detail oriented and a strong problem solver with a questioning mindset.
- Strong organization and prioritization with the ability to remain on task.
- Ability to define problems, collect information, establish facts, and summarize results orally & in writing.
- Embrace the ability to work independently and adapt to a fast-changing environment.
- Self-disciplined and capable of identifying and completing critical tasks independently and with a sense of urgency..
Job Type: Contract
Pay: $21.00 - $23.00 per hour
Benefits:
- 401(k) matching
Schedule:
- 8 hour shift
- Monday to Friday
Experience:
- Accounts Payable: 5 years (Preferred)
- Workday ERP: 3 years (Preferred)
Work Location: Remote
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