Under the supervision of the School of Dentistry's Finance Officer, incumbent provides financial management support to principal investigators, administrators and faculty of the School of Dentistry. Responsibilities include sections', post-award financial management of account funds for contracts and grants and select gift funds, liaison with School of Dentistry Pre-Award Research Specialist, recharges for select Sales and Services Accounts, and place orders for contracts and grants as well as take on select projects as needed. Incumbent prepares accurate and timely financial reports which reflect monitoring of allowable expenditures per funding agency guidelines; utilize campus financial reporting mechanisms (QDB) and offices (EFM, Sponsored Research) to research and resolve discrepancies between general ledgers and look at encumbrances on contracts & grants related accounting documents as necessary. Process closing of contracts and grants as required to meet funding agency and campus deadlines.
Percentage of Time:
100
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Shift Start:
8:00 am
Shift End:
5:00 pm
Qualifications for Position
23
Records
Qualifications
Required/Preferred
Demonstrated knowledge of University of California accounting system, policies and procedures.
Preferred
Demonstrated knowledge of University travel policies and procedures.
Preferred
Demonstrated knowledge of University purchasing procedures.
Preferred
Demonstrated skill in analyzing monthly payroll expense distribution report for the purpose of generating accurate and timely financial reports.
Required
Knowledge of University payroll action form processing and payroll time reporting.
Preferred
Demonstrated mathematical skills to perform basic bookkeeping transactions accurately.
Required
Demonstrated analytical skill in reading and analyzing financial documents, campus hardcopy and online financial tools such as QDB.
Required
Demonstrated working knowledge of contract and grant proposal budgeting and administration.
Required
Working knowledge of campus payroll systems to reconcile payroll ledgers for each assigned account/fund, and to advise Staff Personnel Office of changes in salary distribution.
Preferred
Skill in projecting and monitoring expenses on the basis of cost data.
Required
Demonstrated training skills to train PIs and staff to understand financial activity reports and prepare University accounting forms.
Required
Demonstrated ability to work independently, follow through on assignments with minimal direction, set priorities which accurately reflect the relative importance of job responsibilities and to perform under the pressure of deadlines.
Required
Demonstrated skill using IBM-PC and compatibles. Knowledge of chart, graph and table formatting and spreadsheet (Excel), database and word processing software.
Required
Demonstrated ability to work with frequent interruptions or to shift from one task to another without loss of efficiency and to maintain excellent recall of detail.
Required
English writing skills to write concise and accurate administrative and financial reports, memos, forms and correspondence.
Required
Excellent communication skills and command of the English language to obtain and convey information with diplomacy and clarity, to speak on the telephone on in person to individuals or groups using appropriate vocabulary and grammar, and the ability to maintain a congenial, helpful attitude when faced with difficult situations, responding with tact.
Required
Ability to establish and maintain cooperative working relationships a diverse group and faculty, staff, students, campus departments and administrators.
Required
Ability to deal with confidential and sensitive information with discretion.
Required
Demonstrated skill in using the campus online financial system (QDB), and other campus financial tools (PAC, TOF, SBAR) accurately.
Can be trained
Working knowledge of contract and grant proposal budgeting and administration.
Required
Demonstrated skill in forecasting budgets based on obtaining information regarding expenditures, liens, salaries and employee benefits, encumbrances.
Required
Skill in interpreting financial data to produce accurate financial and administrative reports.
Required
Familiarity with working in an academic environment.
Preferred
Additional Posting Information
Bargaining Unit:
99-Policy Covered
Application Deadline:
07-31-2023
External Posting Date:
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